All about the Anti-Fraud Law and the issuance of electronic invoices

Computer programs adapted to the new regulations

One of the main consequences is the need to have computer programs adapted to the new regulations. The computer or electronic programs that support the accounting, invoicing or management processes must guarantee the integrity, conservation, accessibility, legibility, traceability and immutability of the records, without interpolations, omissions or alterations that do not leave the proper annotation on them systems

The key piece is the ability to securely generate and store billing records. For this reason, the computer records of invoicing must include, among other data:

• The tax identification number, first and last name, name or full company name of the person obliged to issue the invoice.
• The number and, if applicable, series of the invoice.
• The date of issue of the invoice and the date on which the operations documented therein were carried out.
• The type of invoice issued, indicating whether it is a full or simplified invoice.
• The general description of the operations and the total amount of the invoice.
• Indication of the regime or regimes applied to the operations documented for VAT purposes, or other operations with tax implications.

It is important to note that if you are still using spreadsheets in your company or business, you should be thinking about making the leap to digital management, as programs such as Excel do not meet the requirements mentioned above.

Who does the Anti-Fraud Law affect?

Law 11/2021, of July 9, on measures to prevent and fight tax fraud, will be mandatory for all companies and freelancers that issue invoices and keep accounting by electronic means.

The voluntary period began on July 1, 2023 , and compliance will be mandatory from July 1, 2025 for all companies.

From this date, self-employed people and companies that issue invoices will be affected. Aside, of course, from complying with the rest of the requirements established by the Antifraud Law.

Manufacturers and marketers of accounting programs will also be affected, as these solutions must be approved by the Tax Agency.

Only those who are located in the Canary Islands, Ceuta, Melilla, in the regional territories or who have taken advantage of the Immediate Information Supply, SII, will be excluded from this rule.

What penalties does your company face?

  Failure to comply with this measure may result in significant financial penalties.

Up to 50,000 euros in fines for the possession of uncertified programs or the alteration of certified programs.

Fines of up to 150,000 euros for manufacturers, producers or marketers of software that is not approved by the administration.

If you need more information, do not hesitate to contact DATA AND SERVICES